Accounts Payable Automation for NetSuite
EFFICIENCY. ENGAGEMENT. VISIBILITY.
Flow goes beyond invoice scanning, making it a complete end-to-end AP Automation
solution for NetSuite. Seamlessly flow from capture to posting, posting to approval, and
even secure submission of payments files to your bank, all from NetSuite.
Flow goes beyond invoice scanning, making it a complete end-to-end AP Automation solution for NetSuite. Seamlessly flow from capture to posting, posting to approval, and even secure submission of payments files to your bank, all from NetSuite.
AP Automation for NetSuite
You might think that AP Automation is simply invoice capture, but that’s just the beginning. Unlike many AP Automation solutions for NetSuite, Flow takes you beyond the invoice capture, all the way through to posting and approvals as well as creating, exporting, and uploading secure payment files directly to your bank*. (*Subject to bank compatibility).
Our SuiteApp removes the need for manual processing and risk of error at every stage of your AP process, ensuring a quicker and better process for your team, improved cashflow management, and enhanced vendor relations.
Flow consists of four modules: Staria Capture, Staria Posting AI, FlowAP, and Staria Banking. Gain the most profound results with the full solution, or choose the modules that best fit your organizational needs.
Automate Accounts Payable process in NetSuite – webinar recording
How to achieve a seamlessly flowing Accounts Payable process natively in NetSuite? Utilize this webinar recording to learn more about Flow straight from an expert.
AP Automation in NetSuite with Flow
- Efficient – from invoice scanning through to better payment process for suppliers, Flow streamlines your AP Automation process. Saving your staff potentially hundreds of hours, freeing up resources to work on more important tasks.
- Secure – Flow creates fewer human touchpoints reducing the risk of human error, external influence, and more visibility and traceability by bringing the process into your NetSuite solution. With all the transaction data stored in NetSuite, there is no need for separate systems.
- Engaging – better engage with your vendors through quick approvals and payments, whilst also creating a much simpler and more engaging process for your staff.
- Visibility for all stakeholders – Flow creates a seamless audit trail from receipt to payment, allows for more visibility within the NetSuite system and results in faster period closes. Transactions are posted in real time.
AP Automation in NetSuite with Flow
- Efficient – from invoice scanning through to better payment process for suppliers, Flow streamlines your AP Automation process. Saving your staff potentially hundreds of hours, freeing up resources to work on more important tasks.
- Secure – Flow creates fewer human touchpoints reducing the risk of human error, external influence, and more visibility and traceability by bringing the process into your NetSuite solution. With all the transaction data stored in NetSuite, there is no need for separate systems.
- Engaging – better engage with your vendors through quick approvals and payments, whilst also creating a much simpler and more engaging process for your staff.
- Visibility for all stakeholders – Flow creates a seamless audit trail from receipt to payment, allows for more visibility within the NetSuite system and results in faster period closes. Transactions are posted in real time.
Why Flow
Save time
Free up AP clerk resources with 50% vendor bill straight through processing.
Scales as you grow
Scalable service center grade solution, with 50 000 invoices processed monthly by our largest customers.
Use without borders
Europe ready solution, with the FlowAP module already being used in 35+ countries.
Invoice Scanning for NetSuite
- Remove the risk of human error and staff disengagement – invoices are captured and automatically created via market-leading OCR and AI technology. Electronic invoices are also supported. We offer manual validation as a service.
- Fully compatible with NetSuite – remove the need for disparate systems in your AP process and ensure NetSuite stays your single source of truth, as intended.
- Fits into and extends existing automations & workflows – invoices are automatically created within NetSuite meaning that they are compatible with all existing approval workflows and custom fields as standard. So, you don't have to worry about external interfaces or reverse engineering your processes which currently work.
Vendor bill automation in NetSuite
- Up to 70% average vendor bill pre-posting rate.
- AI driven posting and classifications by account, department, class, location, tax code, and project number.
- Additional customer categories or custom segments can be added through configuration or bespoke work.
- Automated three-way matching based on purchase orders, receipts, and invoice in a simple to view screen.
Invoice Approvals for NetSuite
- Easy to approve, reject or discuss via:
- Core NetSuite interface.
- Staria’s secure approval portal, which does not require a NetSuite license. - In-transaction ‘pop-up view’ to allow users and auditors to quickly view the original document alongside the corresponding NetSuite record.
- Multi-person and hierarchical approvals as standard.
- Simple user substitution in the case of absences.
Payment Processing from NetSuite
- Generate payment files based on approved vendor bills.
- Audit trail through system notes of the whole AP Automation process.
- Removes the risk of late and incorrect payments to vendors resulting in better supplier relationships.
- Final approval completed in a secure portal external to NetSuite.
- Secure bank integration via sFTP as standard.
About Staria:
The Flow solution and its FlowAP Hybrid SuiteApp are developed by Staria, Europe’s most decorated NetSuite Solution Provider. With 20+ years' experience of delivering financial solutions to some of Europe's largest international firms including Wolt, Rohlik & Vinted, there is no better NetSuite Partner to use for AP Automation in your scaling business.
Whitepaper: AP Automation in NetSuite - Looking beyond automatic invoice creation
In this whitepaper, we deep-dive into the four key stages of the Accounts Payable process and discuss the options for introducing automation at each stage. Further, we examine the impacts of introducing automation on these stages and the AP process as a whole.
You will find numerous other guides on our Expertise page.
We’d love to hear from you!
Whether you have questions about financial administration services, our products or you’d like a free demo, we’ll answer all your questions.
Reach out to our local sales teams or use the form to leave a contact request, and we’ll be in touch with you soon.