Implementing RPA

In this brief guide you will learn more about the path to
implementing Robotic Process Automation

Brief guide to the RPA
implementation process

Once you have decided on investing in an Robotic Process Automation solution, the next step is the implementation. Staria’s team of RPA specialists will guide you every step of the way and ensure that the implementation is handled with precision and professionalism.

A successful RPA implementation

In a successful implementation, the automated process is defined, implemented and documented so well that it works both reliably and error-free in the production environment, providing maximum benefit to the enterprise. Your business has an assigned person who knows the automated process and the operation of the robot. This person can identify any change needs or adjustments in the robot’s performance and reports to the developer of the automation.

The value of RPA is created when your employees can hand over their repetitive, manually routine tasks to robots. Thereafter, they can use the time to grow their expertise in more demanding areas, such as developing processes or in improving customer service.

Approaches to implementing RPA within your business

There are two different ways to approach the implementing of robotics within your business. You can either develop your own skills, with our help and support, or leave it to our experts. We will then select the automated processes and build automation in accordance with the following steps.

Staria’s RPA implementation path:

The first thing to do in the implementation process is to educate personnel on what RPA is and how it can be utilize it. Your employees also need to adjust their mindset and get familiar with the idea of a robot as a co-worker.

Implementing RPA into an enterprise also leads to changes in roles. One of the new roles is the “Robot Owner.” The Robot Owner is the individual aware of the process before and after automation, and the individual who can spot any changes or issues within the automation or the need for re-training of the robot. Each automation needs to have a “Robot Owner” defined.

The second step is to organize a process workshop. The workshop is designed to find out what processes are suitable for automation. This is done together with Staria RPA consultants and the employees of your organization, this since they are the experts of their work.
Then we will evaluate the ideas that come up during the workshops and define the process best suitable for automation. The definition is based on process maturity, volumes and risk of errors when performed manually.

A recording of the chosen process with the customer employee will be attached to the process documentation template.

This is where we develop the automation in a testing environment. The goal of this step is to train the robot to perform the process as planned and prepare it for any exceptions within the process. The PoC phase normally takes 5-7 days of work depending on the process chosen for automation.
Going through one automation process in production under close supervision. During this phase, we will make sure that the automation runs correctly and we check for any new, unspecified exceptions. Alterations to the automation are made if needed. After this step, the automation will operate reliably and all of its actions can be traced.
Taking the automation to production phase as a whole. Once this step has been completed, the automation is ready and runs in your production environment. The Pilot and Production steps require approximately 5-10 days of work.
Support for the automation in production.
Effective and coordinated implementation processes allow you to achieve the benefits of RPA faster. With Staria, each step, from planning to production, will be handled according to company-specific needs, and in cooperation with your company.

Do you have more questions regarding RPA?

Matias Tiala
Robotics & AI
Tel +358 40 749 6176